EXCEL Shortcut keys

Displays the Excel Help task pane.

Edits the selective cell.

Displays the Paste Name dialog box.

Repeats the last command or action, if possible.

When a cell reference or range is selected in a formula, F4 cycles

through all the various combinations of absolute and relative references.

Displays the Go To dialog box.

Switches between the worksheet, Ribbon, task pane, and Zoom controls.

In a worksheet that has been split (View menu, Manage This Window,

Freeze Panes, Split Window command), F6 includes the split panes when

switching between panes and the Ribbon area.

Displays the Spelling dialog box to check spelling in the active worksheet

or selected range.

Turns extend mode on or off. In extend mode, Extended Selection

appears in the status line, and the arrow keys extend the selection.

Calculates all worksheets in all open workbooks.

F10

Turns key tips on or off. (Pressing Alt does the same thing.)

F11

Creates a chart of the data in the current range in a separate Chart sheet.

F12

Displays the Save As dialog box.

Ctrl+;

Enters the current date.

Ctrl+`

Alternates between displaying cell values and displaying formulas in the

worksheet.

Ctrl+'

Copies a formula from the cell above the active cell into the cell or the

Formula Bar.

Ctrl+-

Delete the selected column or row

Ctrl+~

Switch between showing Excel formula or their values in cells.

Ctrl+1

Displays the Format Cells dialog box.

Ctrl+2

Applies or removes bold formatting.

Ctrl+3

Applies or removes italic formatting.

Ctrl+4

Applies or removes underlining.

Ctrl+5

Applies or removes strikethrough.

Ctrl+6

Alternates between hiding and displaying objects.

EXCEL Shortcut keys

Ctrl+8

Displays or hides the outline symbols.

Ctrl+9

Hides the selected rows.

Ctrl+0

Hides the selected columns.

Ctrl+F1

Displays or hides the Ribbon.

Ctrl+F2

Displays the print preview area.

Ctrl+F3

Open Excel name manager.

Ctrl+F4

Closes the selected workbook window.

Ctrl+F5

Restores the window size of the selected workbook window.

Ctrl+F6

Switches to the next workbook window when more than one workbook

window is open.

Ctrl+F7

Performs the Move command on the workbook window when it is not

maximized. Use the arrow keys to move the window, and when finished

press Enter, or Esc to cancel.

Ctrl+F8

Performs the Size command (on the Control menu for the workbook

window) when a workbook is not maximized.

Ctrl+F9

Minimizes a workbook window.

Ctrl+F10

Maximizes or restores the selected workbook.

Ctrl+A

Selects the entire worksheet.

If the worksheet contains data, Ctrl+A selects the current region. Pressing

Ctrl+A a second time selects the entire worksheet.

When the insertion point is to the right of a function name in a formula,

displays the Function Arguments dialog box.

Ctrl+B

Applies or removes bold formatting.

Ctrl+C

Copies the selected cells.

Ctrl+D

Uses the Fill Down command to copy the contents and format of the

topmost cell of a selected range into the cells below.

Ctrl+E

Invoke Flash Fill to automatically recognize patterns in adjacent columns

and fill the current column

Ctrl+F

Displays the Find and Replace dialog box,

Ctrl+G

Displays the Go To dialog box.

Ctrl+H

Displays the Find and Replace dialog box, with the Replace tab selected.

Ctrl+I

Applies or removes italic formatting.

EXCEL Shortcut keys

Ctrl+K

Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit

Hyperlink dialog box for selected existing hyperlinks.

Ctrl+L

Displays the Create Table dialog box.

Ctrl+N

Creates a new, blank workbook.

Ctrl+O

Displays the Open dialog box to open or find a file.

Ctrl+P

Displays the Print tab.

Ctrl+Q

Displays the Quick Analysis options for your data when you have cells

that contain that data selected.

Ctrl+R

Uses the Fill Right command to copy the contents and format of the

leftmost cell of a selected range into the cells to the right.

Ctrl+S

Saves the open worksheet.

Ctrl+T

Displays the Create Table dialog box.

Ctrl+U

Applies or removes underlining.

Ctrl+V

Inserts the contents of the Clipboard at the insertion point and replaces

any selection. Available only after you have cut or copied an object, text,

or cell contents.

Ctrl+W

Closes the selected workbook window.

Ctrl+X

Cuts the selected cells.

Ctrl+Y

Repeats the last command or action, if possible.

Ctrl+Z

Uses the Undo command to reverse the last command or to delete the

last entry that you typed.

Ctrl+Alt+F9

Calculates all worksheets in all open workbooks, regardless of whether

they have changed since the last calculation.

Ctrl+Alt+Shift+F9

Rechecks dependent formulas, and then calculates all cells in all open

workbooks, including cells not marked as needing to be calculated.

Ctrl+Alt+V

Displays the Paste Special dialog box. Available only after you have cut

or copied an object, text, or cell contents on a worksheet or in another

program.

Ctrl+Arrow

Moves to the next section of text.

Ctrl+End

Moves to the last cell on a worksheet, to the lowest used row of the

rightmost used column. If the cursor is in the formula bar,

Ctrl+End moves the cursor to the end of the text.

Ctrl+Enter

Fills the selected cell range with the current entry.

EXCEL Shortcut keys

Ctrl+Home

Moves to Cell A1.

Ctrl+Page Down

Moves to the next sheet in a workbook.

Ctrl+Page Up

Moves to the previous sheet in a workbook.

Ctrl+Spacebar

Selects an entire column in a worksheet.

Ctrl+Tab

Move between two or more open Excel files.

Ctrl+Shift+Arrow

Extends the selection of cells to the last nonblank cell in the same column

or row as the active cell, or if the next cell is blank, extends the selection

to the next nonblank cell.

Ctrl+Shift+A

Inserts the argument names and parentheses when the insertion point is

to the right of a function name in a formula.

Ctrl+Shift+F

Opens the Format Cells dialog box with the Font tab selected.

Ctrl+Shift+O

Selects all cells that contain comments.

Ctrl+Shift+P

Opens the Format Cells dialog box with the Font tab selected.

Ctrl+Shift+U

Switches between expanding and collapsing of the formula bar.

Ctrl + shift + 1

Format number in comma format

Ctrl + shift + 2

Format number in time format

Ctrl + shift + 3

Format number in date format

Ctrl + shift + 4

Format number in currency format

Ctrl + shift + 5

Format number in percentage format

Ctrl + shift + 6

Format number in scientific format

Ctrl+Shift+End

Extends the selection of cells to the last used cell on the worksheet

(lower-right corner). If the cursor is in the formula bar,

Ctrl+Shift+End

Selects all text in the formula bar from the cursor position to the end—this

does not affect the height of the formula bar.

Ctrl+Shift+Home

Extends the selection of cells to the beginning of the worksheet.

Ctrl+Shift+Page Down

Selects the current and next sheet in a workbook.

Ctrl+Shift+Page Up

Selects the current and previous sheet in a workbook.

Ctrl+Shift+Spacebar

Selects the entire worksheet.

If the worksheet contains data, Ctrl+Shift+Spacebar selects the current

region. Pressing Ctrl+Shift+Spacebar a second time selects the current

region and its summary rows. Pressing Ctrl+Shift+Spacebar a third time

selects the entire worksheet.

EXCEL Shortcut keys

When an object is selected, Ctrl+Shift+Spacebar selects all objects on a

worksheet.

Ctrl+Shift+Tab

Switches to the previous tab in a dialog box.

Ctrl+Shift

Removes the outline border from the selected cell.

Ctrl+Shift+=

Insert new column or row.

Ctrl+Shift_

Removes the outline border from the selected cells.

Ctrl+Shift+~

Applies the general number format.

Ctrl+Shift+$

Applies the Currency format with two decimal places (negative numbers

in parentheses).

Ctrl+Shift+%

Applies the Percentage format with no decimal places.

Ctrl+Shift+&

Applies the outline border to the selected cells.

Ctrl+Shift+^

Applies the Scientific number format with two decimal places.

Ctrl+Shift+#

Applies the Date format with the day, month, and year.

Ctrl+Shift+@

Applies the Time format with the hour and minute, and AM or PM.

Ctrl+Shift+!

Applies the Number format with two decimal places, thousands separator,

and minus sign (-) for negative values.

Ctrl+Shift+*

Selects the current region around the active cell (the data area enclosed

by blank rows and blank columns).

In a PivotTable, it selects the entire PivotTable report.

Ctrl+Shift+:

Enters the current time.

Ctrl+Shift+”

Copies the value from the cell above the active cell into the cell or the

Formula Bar.

Ctrl+Shift+Plus (+)

Displays the Insert dialog box to insert blank cells.

Ctrl+Minus (-)

Displays the Delete dialog box to delete the selected cells.

Ctrl+Shift+:

Enters the current time.

Shift+F2

Adds or edits a cell comment.

Shift+F3

Displays the Insert Function dialog box.

Shift+F4

Repeats the last Find action.

Shift+F5

Displays the Find and Replace dialog box,

Shift+F6

Switches between the worksheet, Zoom controls, task pane, and Ribbon.

Shift+F8

Enables you to add a nonadjacent cell or range to a selection of cells by

EXCEL Shortcut keys

using the arrow keys.

Shift+F9

Calculates the active worksheet.

Shift+F10

Displays the shortcut menu for a selected item.

Shift+F11

Inserts a new worksheet.

Shift+Arrow

Extends the selection of cells by one cell.

Shift+Enter

Completes a cell entry and selects the cell above.

Shift+Spacebar

Selects an entire row in a worksheet.

Shift+Tab

Moves to the previous cell in a worksheet or the previous option in a

dialog box.

Alt

Displays the Key Tips (new shortcuts) on the Ribbon.

Alt+=

Creates formula to sum all of the above keys

Alt+Enter

Starts a new line in the same cell.

Alt+Page Down

Moves one screen to the right in a worksheet.

Alt+Page Up

Moves one screen to the left in a worksheet.

Alt+Spacebar

Displays the Control menu for the Excel window.

Alt+F1

Creates an embedded chart of the data in the current range.

Alt+F4

Closes Excel.

Alt+F8

Displays the Macro dialog box to create, run, edit, or delete a macro.

Alt+F11

Opens the Microsoft Visual Basic For Applications Editor, in which you

can create a macro by using Visual Basic for Applications (VBA).

Alt+A

Go to Data tab

Alt+H

Go to the Home tab

Alt +H, A, then C

Center align cell contents

Alt+H, B

Add borders

Alt+H, H

Choose a fill color

Alt+M

Go to Formula tab

Alt+N

Go to Insert tab

Alt+W

Go to View tab

Alt, W, P

Switches the worksheet to Page Layout view.

EXCEL Shortcut keys

Alt, W, L

Switches the worksheet to Normal view.

Alt, W, I

Switches the worksheet to Page Break Preview view.

Alt+Shift+F1

Inserts a new worksheet.

Alt+Shift+F10

Displays the menu or message for an Error Checking button.

Arrow Keys

Move one cell up, down, left, or right in a worksheet.

Left Arrow or Right

Arrow

Selects the tab to the left or right when the Ribbon is selected. When a

submenu is open or selected, these arrow keys switch between the main

menu and the submenu. When a Ribbon tab is selected, these keys

navigate the tab buttons.

Down Arrow or Up

Arrow

Selects the next or previous command when a menu or submenu is open.

When a Ribbon tab is selected, these keys navigate up or down the tab

group.

Down Arrow or

Alt+Down Arrow

Opens a selected drop-down list.

Backspace

Deletes one character to the left in the Formula Bar.

Also clears the content of the active cell.

In cell editing mode, it deletes the character to the left of the insertion

point.

Delete

Removes the cell contents (data and formulas) from selected cells

without affecting cell formats or comments.

In cell editing mode, it deletes the character to the right of the insertion

point.

End

End turns End mode on or off. In End mode, you can press an arrow key

to move to the next nonblank cell in the same column or row as the active

cell. End mode turns off automatically after pressing the arrow key. Make

sure to press End again before pressing the next arrow key. End mode is

shown in the status bar when it is on.

If the cells are blank, pressing End followed by an arrow key moves to the

last cell in the row or column.

End also selects the last command on the menu when a menu or

submenu is visible.

Enter

Completes a cell entry from the cell or the Formula Bar, and selects the

cell below (by default).

In a data form, it moves to the first field in the next record.

Opens a selected menu (press F10 to activate the menu bar) or performs

the action for a selected command.

EXCEL Shortcut keys

In a dialog box, it performs the action for the default command button in

the dialog box (the button with the bold outline, often the OK button).

Esc

Cancels an entry in the cell or Formula Bar.

Closes an open menu or submenu, dialog box, or message window.

It also closes full screen mode when this mode has been applied, and

returns to normal screen mode to display the Ribbon and status bar

again.

Home

Moves to the beginning of a row in a worksheet.

Moves to the cell in the upper-left corner of the window when Scroll Lock

is turned on.

Selects the first command on the menu when a menu or submenu is

visible.

Page Down

Moves one screen down in a worksheet.

Page Up

Moves one screen up in a worksheet.

Spacebar

In a dialog box, performs the action for the selected button, or selects or

clears a check box.

Tab

Moves one cell to the right in a worksheet.

Moves between unlocked cells in a protected worksheet.

Moves to the next option or option group in a dialog box.

Extra shortcut keys for Excel 2010.

CTRL+SHIFT+(

Unhides any hidden rows within the selection.

Extra shortcut keys for Excel 2007.

CTRL+SHIFT+)

Unhides any hidden columns within the selection.

Ref: http://www.computerhope.com/shortcut/excel.htm

Ref: https://support.office.com/en-gb/article/Excel-keyboard-shortcuts-and-function-

keys-for-Windows-1798d9d5-842a-42b8-9c99-9b7213f0040f#ID0EABDAAA=2013